Page Menu
How does someone become an SEJ
board member?
Who is eligible to serve on the
board?
How many board members are
there?
Are there any restrictions on
which board members may vote or be board
officers?
What is the term of a board
member?
Are there restrictions on the
number of terms a board member may
serve?
What happens if a board member
changes jobs while serving?
How often does the board
meet?
Where does the board
meet?
Are board meetings open to all
SEJ members?
Does SEJ pay travel costs
associated with board meetings and other
board business?
What is the expected time
commitment for a board
member?
What are board members' basic
responsibilities?
Are board members expected to
help with fundraising?
Are board members expected to
help support SEJ financially
themselves?
How are the board's
responsibilities divided up?
How does the board
operate?
What if there is official
business that needs to be taken care of
between meetings?
What are the board's governing
documents?
What is the board's relationship
with SEJ staff members?
How much fun is it to serve on
the SEJ board?
How does someone become an
SEJ board member?
Board members are elected by
the SEJ membership at each year's
annual conference. Members who want to
stand for election should file
candidates' statements with the SEJ
Elections Committee by the deadline set
for each year's election (usually at
least 45 days before the annual
conference). See SEJ election policies.
The board may also appoint a member to a
seat vacated in mid-term. Appointed
members must then stand for election at
the next annual conference.
Who is eligible to serve on
the board?
Any Active, Associate or
Academic member in good standing (not
in arrears on his or her dues) may serve
on the board in his or her respective
membership category. Honorary members are
not eligible to serve on the
board.
How many board members are
there?
The number of Active member
seats on the board has historically been
13, although additional Active member
seats may be added by board action, up to
a maximum of 21. The number of Academic
and Associate member seats is fixed at
one each. By tradition, SEJ's founding
president also sits on the board as a
non-voting member.
Are there any restrictions on
which board members may vote or be board
officers?
All elected board members may
vote on all matters before the board and
may serve on any and all board
committees, but only Active member
representatives may serve as officers
(See below).
What is the term of a board
member?
Board members are generally
elected for three-year terms, with
roughly one-third of the total number of
seats coming up for election each year.
Exceptions occur when an election is held
to fill the unexpired term of a board
member who has resigned, in which case an
initial term may be one or two
years.
Are there restrictions on the
number of terms a board member may
serve?
Board members serve at the
pleasure of the membership, and there
is no limit on the number of times a
member may stand for election or
reelection.
What happens if a board
member changes jobs while
serving?
If a job change does not affect
the board member's membership category or
status, it has no effect on the member's
position on the board. If the change
requires the board member to change her
or his membership status (for instance,
from Active to Academic or Associate),
the member is no longer eligible to hold
the seat to which he or she was elected
and must resign. However he or she may
then stand for election again in the
appropriate new membership category. If a
job change means that the person is no
longer eligible for SEJ membership, she
or he must resign from the board.
How often does the board
meet?
SEJ bylaws require the board to
meet at least once a year, but by
tradition it meets four times a
year. Meetings are generally held on
Saturdays, with occasional related events
on the previous day or evening and dinner
after the meeting. With travel time, each
meeting usually involves a commitment of
two to three days. Board members are
expected to attend all meetings, except
in cases of unusual professional or
personal conflicts.
Where does the board
meet?
Board meetings are held in
various cities around the US and
Canada, usually in a location where
there is a strategic interest or
institutional relationship that the board
wants to cultivate. The fall meeting is
always held during the annual
conference.
Are board meetings open to
all SEJ members?
Yes. All SEJ board meetings
are open and on the record, other
than discussion of personnel matters,
which occur in executive session. SEJ
members are invited and encouraged to
attend. (And the action is
riveting.)
Does SEJ pay travel costs
associated with board meetings and other
board business?
When reimbursement is not
available from the board member's
employer or another source, SEJ will
cover the costs of either long distance
travel or accommodations associated with
each year's three non-conference board
meetings, up to a maximum of $1,500 per
year. Board members are responsible for
all costs associated with attending
annual conferences and all local travel
associated with quarterly meetings. SEJ
may cover travel costs for other
boardrelated business on a case-by-case
basis (see SEJ financial
policies).
What is the expected time
commitment for a board
member?
A board member's time
commitment will vary widely depending
on the special responsibilities he or she
may take on, but a member should expect
to spend at least five hours per
week, on average, on board-related
work.
What are board members' basic
responsibilities?
The board has fundamental
responsibility for determining and
overseeing SEJ's programs, services,
policies and finances. The board also
hires and supervises SEJ's Executive
Director, who in turn hires and
supervises the rest of the organization's
staff. In carrying out its
responsibilities, the board and its
individual members work closely and
collaboratively with SEJ staff —
who are responsible for the
organization's operations — and, in
many cases, other SEJ volunteers. Board
members are also expected to be involved
in outreach, developing partnerships with
other organizations and being general
ambassadors for SEJ.
Are board members expected to
help with fundraising?
Yes. The roles and
responsibilities of board members when it
comes to fundraising will vary, but all
are expected to play at least some role
in both operational and endowment
fundraising.
Are board members expected to
help support SEJ financially
themselves?
Yes again. While this is
not an actual requirement for board
service, as it is with some nonprofits,
there is an expectation that board
members should make an annual
contribution to the SEJ endowment, of
whatever they feel they can afford. The
actual amounts of board members'
donations will vary — in recent
years they have ranged from $100 to more
than $1,000 — but the most
important thing is that all board members
give something. 100% board financial
support is especially important when it
comes to fundraising from other
individuals — prospective donors
want to know that those responsible for
running the organization are also willing
to invest in its future.
How are the board's
responsibilities divided
up?
After each year's board
election, the board elects officers and
assigns members to various committees and
jobs.
The President takes the
lead in setting the board's and the
organization's agenda for the year, is
the primary liaison between the board
and staff, and is in many cases SEJ's
public face. The President also chairs
the Executive committee, which
is comprised of the board officers and
is empowered to make decisions between
board meetings (see below).
The Vice President for
Programs oversees ongoing SEJ
programs and the development of any new
program initiatives. The Programs VP
also chairs the Programs
committee.
The Vice President for
Membership oversees membership
issues and initiatives to recruit new
members, and chairs the Membership
committee.
The Treasurer oversees
SEJ's finances and chairs the
Finance and Fundraising
committee.
The Secretary records and
reports the actions of the board at
each meeting and (perhaps the most
important responsibility of all) is the
custodian of the Seal of the
Society.
Officers of the board serve
one-year terms and are eligible for
reelection. Established practice has
been for the President to serve two
terms and then step aside.
All board members serve on at
least two of the above committees, as
well as taking on other board jobs and
serving on committees with more
specific mandates. These include (but
are not limited to!) the Audit,
Endowment and Awards committees, SEJ
Journal Editorial Board, Operations
Fundraising, Freedom of Information
Task Force, Marketing, Outreach,
Regional Programs and Spanish Language
Outreach.
How does the board
operate?
Most official actions by the
board are taken through a process of
discussion and consensusbuilding
beginning in a committee, moving on to
the full board and resulting in a vote of
the full board. Official action is taken
on the basis of a simple majority vote,
except in the case of proposed amendments
to the SEJ bylaws, which require a 2/3
majority of the board, followed by a 2/3
majority of the full membership.
What if there is official
business that needs to be taken care of
between meetings?
Most of the work of board
members takes place between meetings, and
board members and SEJ staff are
constantly in touch via personal and
group email. However SEJ bylaws dictate
that official business of the board
— that is actual votes — may
only be conducted either in inperson
meetings or via conference call. In the
rare case in which there is urgent
business that must be decided upon
between board meetings, the bylaws
empower the Executive Committee (the
board officers) to act on behalf of the
full board. In order to ensure
accountability, the board has established
a practice of consultation between the
Executive Committee and the full board on
such matters, and reporting on them to
the full board at the next official
meeting.
What are the board's
governing documents?
All board actions are governed
by SEJ's bylaws (see Bylaws of the Society of
Environmental Journalists Inc.). The
bylaws are roughly analogous to a
constitution and can only be amended by a
2/3 vote of both the board and the
membership.
Under the bylaws, the board is
also empowered to establish policies
governing such matters as finances,
elections and membership
qualifications. These may be
established or changed by a simple
majority vote of the board, and are
roughly analogous to laws, which are
binding upon anyone acting within or on
behalf of SEJ — board members,
staff, and SEJ members. (See SEJ financial
policies, SEJ election
policies, and SEJ membership
policies.)
The board may also establish
guidelines, which provide advice to all
within the organization on matters that
are either of less importance or may
require more case-by-case judgment
(e.g. see SEJ partnership
guidelines).
What is the board's
relationship with SEJ staff
members?
In a few words:
collaborative, delicate, crucial.
In general, it's the board's
responsibility to set realistic
priorities and agendas for the
organization in consultation with the
Executive Director and other staff
members, and it's the staff's
responsibility to implement the board's
priorities. In practice, of course,
there's a great deal of overlap between
the activities of board and staff members
— SEJ's is a volunteer-driven
organization, with a very active board
that's deeply engaged in the
organization's operations. If the board
only sent directives down for the staff
to execute, SEJ would grind to a halt.
This is why it's crucial for the board
and staff to have a strong, collaborative
relationship, but also to be clear when
it comes to each program and initiative
who is responsible for what. The process
for sorting this all out is dynamic and
delicate, but in general, lines of
responsibility and authority are
established through a consultative
process involving the President or
committee chair and the Executive
Director. One important principle to
remember is that while the Executive
Director works for the board, the rest of
the staff works for the Executive
Director, and that — again, in
general — all requests for staff
time and resources should be channeled
through the ED.
How much fun is it to serve
on the SEJ board?
More than you can imagine.
Truly, serving on the SEJ board can be a
tremendously enjoyable and rewarding
experience. It's a lot of work, but that
effort is rewarded by the great
camaraderie among board members, staff
and SEJ members and volunteers, and by
the great impact that SEJ makes on the
work of its members and through them on
the public's understanding of
environmental issues.
SEJ Board Service FAQs
written by board member Peter Thomson,
December 2006
Back to the
top
The Society of
Environmental Journalists
P.O. Box 2492 Jenkintown, PA 19046
Telephone: (215) 884-8174 Fax: (215)
884-8175
sej@sej.org
©
1994 Society of Environmental Journalists
The SEJ logo is a registered trademark
® of the Society of Environmental
Journalists. Neither the logo nor
anything else from the sej.org domain may
be reproduced without written consent of
the Society of Environmental
Journalists.
|