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                      The beat's
                      basics: A primer on taking over the
                      environment beat 
                       The great book list:
                      What every environment writer should read
                      — or have handy 
                       Tips on
                      interviewing from some of the best 
                       Using
                      spreadsheets: It's not that hard and
                      the payoff is huge (First installment of two parts) 
                       Using
                      spreadsheets: Graphs reveal otherwise hidden 
											truths (Final installment of two parts) 
                       OK, so you can't
                      write. That shouldn't stop
                      you. 
                      
                      
                         
                       
                      
                        The beat's basics 
                         A primer on taking over the
                        environment beat 
                         By JIM DETJEN 
                        
                       
                      
                        For years you've been hoping
                        to write about the environment as a
                        full-time beat. Now, finally your editor
                        has given you the chance. But you've had
                        little or no training in this
                        field.
                       
                      
                        Where do you begin?
                       
                      
                        As a starting point, I suggest
                        you join the Society of Environmental
                        Journalists (SEJ). Through the
                        organization's quarterly
                        SEJournal, the organization's
                        web site (www.sej.org), its tip
                        sheets, its listservs and other
                        activities, you'll quickly become
                        immersed in the culture of environmental
                        reporting. You might also sign up for
                        SEJ's mentoring program and
                        become linked with a veteran reporter in
                        the field.
                       
                      
                        It would also be helpful to
                        track down former reporters at your paper
                        or news organization who have previously
                        covered these issues. Chances are they
                        will be extremely helpful in discussing
                        environmental issues and controversies in
                        your area, giving you the names of key
                        sources and organizations and helping you
                        become familiar with the history of
                        ongoing issues.
                       
                      
                        Visit your news organization's
                        librarian and ask to get copies of
                        previous articles written by other
                        reporters about air and water pollution,
                        land-use controversies and other issues.
                        From these articles you'll identify key
                        sources, government agencies,
                        environmental groups, experts at local
                        universities and others who are familiar
                        with the environmental issues in your
                        area.
                       
                      
                        Then, begin making the rounds.
                        Call up these sources and introduce
                        yourself. Make appointments to meet with
                        them and when you do, ask them to put you
                        on their mailing lists to receive press
                        releases, reports and other newsworthy
                        material.
                       
                      
                        Begin compiling files on
                        current issues and develop a Rolodex of
                        key sources (including their home numbers
                        since you may have to call them at nights
                        or weekends). Also, develop a calendar of
                        upcoming meetings, hearings, conferences
                        and other potentially newsworthy
                        events.
                       
                      
                        Obviously, many of these
                        sources will have their own agendas and
                        often strong points of view. But you'll
                        also find knowledgeable experts (such as
                        former environmental officials now
                        working at a local university) who are no
                        longer involved in the fray and who can
                        provide you with perspective and guidance
                        on key issues.
                       
                      
                        Read! Read! Read! In some areas
                        of the country, some excellent books have
                        been written about the natural and
                        environmental history of your
                        region.
                       
                      
                        When I began my career as an
                        environmental reporter for the
                        Poughkeepsie (N.Y.)
                        Journal, I read and reread
                        Robert Boyle's excellent book, "The
                        Hudson: A Natural and Unnatural
                        History."
                       
                      
                        I also read histories of the
                        region's politics and folklore and read
                        many articles from other newspapers and
                        magazines in the region.
                       
                      
                        Absorb everything you can. Make
                        it your goal to become an expert on the
                        environment in your region. When
                        interested readers see that you are
                        covering environmental issues, they'll
                        call you up and offer you suggestions and
                        ideas. Many of the best stories I've
                        written have come from tips given me over
                        the phone by knowledgeable
                        readers.
                       
                      
                        Make it a point to learn about
                        the requirements of key local, state and
                        federal environmental laws by
                        interviewing officials in environmental
                        agencies. You'll quickly find that these
                        laws require companies and other
                        organizations to submit extensive
                        paperwork to government agencies and that
                        these agencies keep extensive files on
                        the pollutants discharged by these
                        companies.
                       
                      
                        If you learn to comb these
                        files on a regular basis, you'll soon be
                        breaking stories that few other reporters
                        in your area have reported about or
                        written. If the Alpha Manufacturing
                        Company has been fined $50,000 by the
                        state environmental agency for violating
                        clean water laws, go to the agency and
                        ask to review all their files. Check
                        their permits, inspection reports,
                        notices of violations of agency
                        regulations and other documents. Become
                        friends with the secretaries and clerks
                        who maintain these files and they'll
                        often become valuable sources of tips for
                        future stories.
                       
                      
                        In most cases officials at the
                        state agency will suggest that you speak
                        to the media officers at the state agency
                        to obtain the information you are looking
                        for. You should meet with these officials
                        and make sure you receive all of their
                        press releases.
                       
                      
                        But resist the temptation to
                        rely on media officials exclusively.
                        Remain independent and ask to review the
                        complete files on a company or a
                        polluting organization. You'll often find
                        nuggets of useful information in the
                        files that never find their way into
                        agency press releases.
                       
                      
                        In fact, you may find that a
                        company has a terrible record of
                        complying with state or federal
                        environmental laws and that environmental
                        regulators have done little to force the
                        company to comply with the regulations.
                        Perhaps the agency has lacked the staff
                        to force compliance. Perhaps politics has
                        intervened to encourage the agency
                        officials to look the other way.
                       
                      
                        If officials are reluctant to
                        let you look at the records, then utilize
                        state open records laws or the federal
                        Freedom of Information Act. You can find
                        out how to utilize these laws through
                        state press associations, the Society of Professional
                        Journalists or the Reporters Committee for Freedom
                        of the Press. Another useful
                        organization is Investigative Reporters &
                        Editors.
                       
                      
                        When you file FOIA requests, be
                        sure to identify the precise individual
                        to send them to in a state or federal
                        agency and to be as precise as possible
                        in your request for information. Read
                        through state and federal environmental
                        laws to find out what these laws require
                        companies to submit and then ask for
                        these records.
                       
                      
                        Many of the best environmental
                        journalists use FOIA laws on a regular
                        basis to pry out of state and federal
                        agencies information that few other
                        journalists ask for. Once you start
                        reporting and writing these stories,
                        chances are likely that individuals in
                        these agencies will call you up to
                        provide other useful information.
                       
                      
                        Cultivate these people! Meet
                        with them and get to know them. Many
                        state and federal environmental agencies
                        are filled with altruistic people who
                        genuinely care about improving the
                        environment. You may discover inspectors
                        or enforcement officials who are
                        disgusted with the politics they see in
                        their agency and who are willing and even
                        eager to talk to you about the political
                        pressures they see and experience.
                       
                      
                        To track the hot issues at the
                        EPA, you can also check the enforcement
                        docket or even use FOIA to request all
                        the FOIAs that have been filed. Multiple
                        FOIA requests for a particular waste
                        site, for instance, can signal a brewing
                        storm over cleanup.
                       
                      
                        Some regulatory agencies also
                        use weekly or monthly "activity reports"
                        that can help you track issues.
                       
                      
                        Developing sources within
                        agencies and organizations is crucial for
                        most journalists. I'm a strong believer
                        in cultivating what I call "front line
                        people." These could be inspectors within
                        an agency, nurses in an emergency room or
                        neighbors living near a nuclear power
                        plant or chemical factory. They often are
                        eyewitnesses to all sorts of activities
                        and can really tell you what is going
                        on.
                       
                      
                        Sometimes important sources
                        aren't official or even immediately
                        obvious. When I've written about water
                        pollution being discharged into a river
                        by a chemical company, I've sometimes
                        found it useful to interview anglers,
                        swimmers or water skiers who utilize the
                        river to get their views on the
                        situation. When I've written about air
                        pollution, I've interviewed window
                        washers, city foresters and
                        pilots.
                       
                      
                        I'm a strong believer in basing
                        environmental reporting on accurate
                        scientific information. It's important to
                        understand the basics of biology,
                        chemistry, geology, meteorology, ecology
                        and other scientific fields. When I began
                        reporting about the environment I had
                        never taken a course in environmental
                        science. But I enrolled in a
                        "fundamentals of ecology" course at a
                        local community college.
                       
                      
                        If this is not possible, at
                        least buy some basic books on
                        environmental science, read them and use
                        them as reference works. Among the
                        classics are books by Eugene Odom. Other
                        useful books include "The Dictionary of
                        Ecology and Environmental Science,"
                        edited by Henry W. Art (Henry Holt) and
                        "The Encyclopedia of the Environment,"
                        edited by Ruth A. Folen and William R.
                        Eblen (Houghton Mifflin).
                       
                      
                        Science professors at local
                        universities can often be very helpful.
                        When I was writing about toxic waste
                        problems in Kentucky for The
                        Louisville Courier-Journal, I
                        found several chemistry professors at the
                        University of Louisville who were willing
                        to take the time to explain to me basic
                        principles of toxicology and to loan me
                        useful books and articles to read on the
                        subject.
                       
                      
                        One helpful University of
                        Louisville chemist was even willing to
                        run scientific analyses for me. I needed
                        to find out whether well water in a
                        suburban community was contaminated with
                        toxic chemicals from a nearby factory.
                        State environmental officials lacked the
                        staff or resources to carry out such
                        tests. But the University of Louisville
                        professor conducted these tests for me
                        and I was able to use his analysis in
                        stories I wrote for the newspaper.
                       
                      
                        If you need to find scientific
                        experts, consider using the Media Resource Service of
                        Sigma Xi, a scientific research society
                        in North Carolina. This nonprofit
                        organization has compiled a list of more
                        than 30,000 scientific experts who are
                        willing to be interviewed by the news
                        media. They can be especially useful when
                        you need to track down an expert on
                        deadline.
                       
                      
                        Another valuable resource is ProfNet, which links
                        journalists with professors and other
                        experts at universities and research
                        centers around the world. If you send a
                        question to profnet@profnet.com,
                        your query will be distributed to public
                        relations professionals at many
                        universities who will then assist you in
                        finding answers to your questions.
                       
                      
                        There are two easy sources for
                        information about chemical hazards
                        available in most communities in the
                        United States. The first is the local
                        Poison Control Center. The second is the
                        local fire department. Both organizations
                        have access to databases and reference
                        tools for helping you find out whether
                        specific chemicals spilled during an
                        accident or fire are a threat to citizens
                        in your community.
                       
                      
                        You can find out some
                        background information about chemicals in
                        your local community by calling up www.scorecard.org, a website
                        established by Environmental Defense. If
                        you type in your community's zip code
                        you'll find which companies are storing
                        and discharging chemicals into the
                        environment.
                       
                      
                        Another useful site is the
                        website of the U.S.
                        Environmental Protection Agency which
                        also supplies information by zip code.
                        The EPA has other useful information,
                        including details about
                        chemicals. You can also find
                        background information on the toxicity of
                        chemicals by calling up the web site of
                        Michigan State University's Institute for Environmental
                        Toxicology and clicking onto the area
                        for journalists.
                       
                      
                        Other useful websites for
                        environmental journalists are the Knight Center for
                        Environmental Journalism at Michigan
                        State University, the National Association of Science
                        Writers and Bill Dedman's Power Reporting site.
                       
                      
                        Since scientific knowledge
                        about the environment is not static and
                        because new information is being
                        discovered constantly, it's important to
                        regularly attend conferences and
                        educational workshops. The Society of
                        Environmental Journalists holds an annual
                        conference, as well
                        as many regional events.
                       
                      
                        Among the other organizations
                        which hold ongoing training programs for
                        environmental journalists are the Knight
                        Center for Environmental Journalism, the
                        Institutes for Journalism and Natural
                        Resources, and the Marine Biological
                        Laboratory in Woods Hole, Mass.
                       
                      
                        Finally, remember to follow up
                        both on your own environmental stories
                        and stories written by your predecessors
                        on the beat. Environmental controversies
                        have a habit of receding from the
                        headlines but in many cases never really
                        disappear. They merely await the next new
                        journalist who has been assigned to write
                        about the environment for the first
                        time.
                       
                     | 
                   
                 
                 
                Jim Detjen holds the Knight Chair
                in Environmental Journalism and is the Director
                of the Knight Center for Environmental Journalism
                at Michigan State University. He spent 21 years
                reporting about science and the environment
                for The Philadelphia Inquirer and other
                newspapers and was the founding president of the
                Society of Environmental
                Journalists. 
                 
                
                  **Excerpt from SEJournal, Summer
                  2003, available here.
                 
                
                  Back to the top
                  
                
                  The great book list 
                   What every environment writer
                  should read — or have handy 
                   By SETH BORENSTEIN 
                  
                 
                
                  From Rachel Carson's "Silent
                  Spring," the beginning of modern environmental
                  journalism, to the recently released in
                  paperback "Nail 'Em!," an anti-media screed
                  from former Reagan spinmeister and current
                  corporate crisis manager Eric Dezenhall,
                  environment books could easily buckle your
                  shelves, bury a desk or wipe out your social
                  life.
                 
                
                  Some, Rachel Carson's masterpiece is
                  the prime example, are must-reads. As is most
                  anything by John McPhee.
                 
                
                  Reading McPhee — any McPhee
                  really — can both inspire and depress
                  you, but it is a necessity. His prose is so
                  wonderful that it takes you to places like the
                  Pine Barrens or Florida orange groves or
                  Alaska. What's depressing is that there seems
                  to be no way anyone can match his ability at
                  nature writing.
                 
                
                  If you haven't read any McPhee,
                  start with "The Pine Barrens," "Oranges," "The
                  Control of Nature" and "Coming into the
                  Country." If you want short (for him) pieces,
                  go for the "The John McPhee Reader." Its
                  introduction details how McPhee goes about his
                  work, even his outlining methods. It is a true
                  must.
                 
                
                  Many other books are should-reads.
                  And more are handy to keep on the desk for easy
                  references. Unfortunately few are free,
                  although some people in SEJ are talking about
                  some kind of book buying system to save
                  costs.
                 
                
                  Perhaps the most useful of these
                  categories is the reference books that any good
                  environment reporter has within arm's reach (or
                  at least those of us who still use
                  books).
                 
                
                  Eric Nalder, a two-time
                  Pulitzer-winning investigative reporter for the
                  San Jose Mercury News who has worked
                  on several environmental projects, said, "What
                  I keep is a horrible mess of papers.''
                 
                
                  His bookshelf, while not environment
                  oriented, provides the good meat-and-potatoes
                  of any project writer and Eric is one of the
                  best in the business. His shelf, minus the
                  esoteric stuff on ship safety, includes:
                 
                
                  World Almanac, dictionary, three
                  different Investigative Reporters and Editors
                  handbooks, spelling dictionary, thesaurus,
                  Brant Houston's "Investigative Reporter's
                  Handbook" and "Computer Assisted Reporting: A
                  Practical Guide," "Bartlett's Familiar
                  Quotations," "Say It Safely" by Paul Ashley,
                  "On Writing Well" by William Zinsser (a
                  classic!), "Black's Law Dictionary," "The Craft
                  of Interviewing" by John Joseph Brady, "Get The
                  Facts On Anyone" by Dennis King, a
                  Congressional guide and "lots of phone
                  books."
                 
                
                  Nalder emphasizes the usefulness of
                  good old-fashioned phone books: "State of
                  California, FERC phone books, any agency I'm
                  dealing with I've got phone books.''
                 
                
                  Getting those phone books, I can
                  attest, is not easy. I've got some pirated
                  agency phone books that I guard with my life
                  (NASA, CDC, EPA).
                 
                
                  As far as the traditional
                  environment writer's reference books, an April
                  listserv discussion on SEJ-Talk provides an
                  impressive list of reference books. You get
                  mine first, along with an explanation.
                 
                
                  They are, from closest to the
                  keyboard to farthest:
                 
                
                  "Risk: A Practical Guide for
                  Deciding What's Really Safe and What's Really
                  in the World Around You." SEJ member David
                  Ropeik and Harvard think-tanker George Gray
                  write this 2003 Houghton Mifflin book that
                  teaches about risk analysis, albeit with a
                  slightly conservative bent. It has a useful
                  risk meter that looks at the likelihood of a
                  problem and the consequences of such a problem.
                  There are many good books on risk. Jim Detjen
                  has "Environmental Risk Reporting." Michigan
                  Sea Grant puts out the highly recommended
                  "Reporting on Risk: A Journalist's Handbook on
                  Environmental Risk Assessment." (Sea Grant
                  sells this $8 book on their website for $3 and
                  tosses in "Exploring Science Writing" for
                  free.)
                 
                
                  "The Handy Science Answer Book" by
                  the Carnegie Library of Pittsburgh. It's nine
                  years old but really has some good dumbed-down,
                  easy-to-find explanations.
                 
                
                  "State of The World" from
                  Worldwatch. It's a regularly updated
                  standby.
                 
                
                  "The AMA's Encyclopaedia of
                  Medicine" and "The American Press Dictionary of
                  Science and Technology." Good find-'em-quick
                  definitions.
                 
                
                  Several experts guides, Sea Grant,
                  University of Southern California, Brookings
                  Institute, Johns Hopkins, American University,
                  University of Miami, Washington University in
                  St. Louis. Sometimes expert guidebooks are
                  easier in print, than on the Web, but that
                  shows my age.
                 
                
                  "How To Use The Federal FOI Act" by
                  the Reporters Committee For Freedom of The
                  Press. Until you have it down by rote, a great
                  resource.
                 
                
                  "The Worst Case Scenario Survival
                  Handbook" by Joshua Piven and David Borgenicht.
                  When your editor makes you feel like jumping
                  out a window, this book tells you how to,
                  literally. It's a great tension
                  reliever.
                 
                
                  Books recommended by fellow SEJers,
                  without much explanation, include these science
                  encyclopedia: "The OED of Science Terms: Van
                  Nostrand's Scientific Encyclopedia," "Grimek's
                  Animal Life Encyclopedia" (13 volumes and 31
                  years old), "Oxford Dictionary of Biology,"
                  "Concise Oxford Dictionary of Botany,"
                  "Encyclopedia Britannica," "Encyclopedia of the
                  Environment," "The Environmental Almanac,"
                  "Encyclopedia of Mammals," "Merck Index" (a
                  necessity!,) and the "Condensed Chemical
                  Dictionary."
                 
                
                  Maps, you need maps, and places to
                  find birds and other critters and faunas. For
                  that you should have: "Maps With the News" by
                  Mark Monmonier, "Dorling Kindersley Reference
                  Atlas," "American Wildlife & Plants" (one
                  SEJ member called it one of the most useful
                  books ever picked up,) "National Geographic
                  Atlas of the World" and, of course, the Audubon
                  Field Guides.
                 
                
                  Reports are important, including the
                  Intergovernmental Panel on Climate Change's
                  numerous reports, the "Tenth Report on
                  Carcinogens" by the National Toxicology
                  Program, several National Academy of Sciences
                  reports (including favorites "Pesticides in the
                  Diets of Infants and Children," "Toxicological
                  Effects of Methylmercury" and "Understanding
                  Risk",) and "Status and Trends of the Nation's
                  Biological Resources" by the U.S. Geological
                  Survey.
                 
                
                  Don't forget Rutgers' "The
                  Reporter's Environmental Handbook," Todd Davis'
                  "Brownfields," "News & Numbers" by the late
                  Victor Cohn, Rodes and Odell's "A Dictionary of
                  Environmental Quotations," "The Essential
                  Researcher" by Maureen Croteau and Wayne
                  Worcester, "Tainted Truth: The Manipulation of
                  Fact in America" by Wall Street
                  Journal reporter Cynthia Crossen, Detjen's
                  "Field Guide for Science Writers," and "Media
                  and the Environment" and "Who's Poisoning
                  America."
                 
                
                  Phil Shabecoff deserves his own
                  paragraph for "A Fierce Green Fire," "A New
                  Name for Peace" and "Earth Rising."
                 
                
                  Robert McClure of the Seattle
                  Post-Intelligencer recommends "Toxic
                  Sludge Is Good for You! Lies, Damn Lies and The
                  Public Relations Industry" by John Stauber who
                  also wrote "Trust Us, We're Experts." He likes
                  Michael D'Antonio's "Atomic Harvest," "Worlds
                  Apart" on science writing by Hartz and Chappel,
                  and "Chemicals, The Press and The
                  Public."
                 
                
                  There are libraries on climate
                  change alone. To me they start and end with
                  Ross Gelbspan's "The Heat Is On." But there are
                  many more, including Al Gore's "Earth in the
                  Balance" and the anti-Gore "Environmental Gore"
                  by John Baden. "The Change in the Weather" by
                  New York Times writer William K.
                  Stevens is thought provoking, or so says the
                  back blurb.
                 
                
                  For unusual perspectives on how
                  companies can work on global warming, there is
                  "Turning Off The Heat" by Thomas Casten, who
                  ran Trigen Energy, and former assistant energy
                  secretary Joe Romm's "Cool Companies." "The
                  Atmospheric Sciences Entering the Twenty-First
                  Century" from the National Research Council may
                  be a bit too geeky and detail oriented, but it
                  is useful. And then there are the vocal, often
                  industry-funded global warming skeptics, such
                  as Pat Michaels and Robert Bolling's "The
                  Satanic Gases" and the more recent "Global
                  Warming and other Eco-Myths" from the
                  Competitive Enterprise Institute.
                 
                
                  No matter what you think of him,
                  Bjorn Lomborg's "The Skeptical
                  Environmentalist" should be on your bookshelf.
                  Another less noticed book looking sharply at
                  the environmental movement is "Global Greens"
                  by James Sheehan.
                 
                
                  More on the should-read and
                  must-read category, anything by the
                  never-before-linked James O. Wilson and Carl
                  Hiassen (yes, it's fiction, but it's fun and
                  has healthy environmental themes.) In terms of
                  novels, go for John Hockenberry's "A River Out
                  of Eden," which brings Northwest environment
                  issues into a good thriller and along the same
                  lines go for "Mean Hide Tide" by James Hall.
                  "Theodore Rex" by Edmund Morris is wonderful
                  and gives insights into the start of the park
                  and refuge systems. If you want water books, go
                  for Sandra Postel's "Last Oasis." Recommended
                  health books included: "Exploring the Dangerous
                  Trades" by Alice Hamilton, Duff Wilson's
                  "Fateful Harvest" and Jeanne Guillemin's "The
                  Investigation of A Deadly Outbreak."
                 
                
                  Bill Kovacs, vice president for
                  environment at the U.S. Chamber of Commerce,
                  touts the chamber's book that makes fun of
                  environmental leaders and purposely takes their
                  quotes out of context to show how humorless
                  they are: "The Environmentalists Little Green
                  Book." On a more serious note, he recommends
                  Scott Barrett's "really interesting"
                  "Environment and Statecraft."
                 
                
                  Former reporter turned enviro Frank
                  O'Donnell, chief of the Clean Air Task Force,
                  recommends: "A Season of Spoils: The Story of
                  the Reagan Administration's Attack on the
                  Environment" by Jonathan Lash and "Taken for a
                  Ride: Detroit's Big Three and the Politics of
                  Pollution" by Jack Doyle. That brings up the
                  SUV-tome "High And Mighty" by Keith
                  Bradsher.
                 
                
                  Two-time Pulitzer winner —
                  feature writing and explanatory journalism
                  — Jon Franklin has two good reference
                  books for putting science and environment in
                  context: "Timetables of History" by Bernard
                  Grun and Daniel Boorstin and the out-of-print
                  "The Timetables of Technology" by Alexander
                  Hellemans.
                 
                
                  Environmental writers, Franklin
                  added, should make sure they read Eric Hoffer's
                  "The True Believer: Thoughts on the Nature of
                  Mass Movements" because some of us are
                  (although we shouldn't be) true believers, not
                  to mention many of those whom we cover. He also
                  recommends "How To Lie With Statistics" by
                  Darryl Huff and Irving Geis.
                 
                
                  Mostly Franklin emphasizes narrative
                  writing and storytelling in science with his
                  must-read list of oldies but goodies: anything
                  by Nigel Calder, the 1926 science classic
                  "Microbe Hunter," "The Lives of a Cell" by
                  Lewis Thomas, 1969's "Life On Man" by Theodore
                  Rosebury, 1974's "Fever! The Hunt for a New
                  Killer Virus" and the more modern "Betrayal of
                  Trust" by Laurie Garrett.
                 
                
                  In terms of narrative writing he
                  recommends "Confessions of a Storyteller" by
                  Paul Gallico. And I have to add Franklin's own
                  "Writing for Story: Craft Secrets of Dramatic
                  Nonfiction by a Two-Time Pulitzer Prize
                  Winner."
                 
                
                  There's more, but that's a good
                  enough start for a week's worth of
                  reading.
                 
                
                 
                 
                Seth Borenstein covers
                environment, science and health for Knight Ridder
                Newspapers' Washington Bureau and has read very
                few of these books and should be ashamed of
                himself. 
                 
                
                  **Excerpt from SEJournal, Summer
                  2003, available here.
                 
                
                  Back to the top
                 
                 
                
                  Tips on interviewing from some of
                  the best 
                   By ROBERT MCCLURE 
                  
                 
                
                  Interviewing is neither the first
                  thing nor the last thing reporters do. But it's
                  arguably the most important. We asked four
                  journalists from varied backgrounds for tips.
                  This is not a comprehensive guide to
                  interviewing; books have been written on the
                  subject.
                 
                
                  But these four journalists offer a
                  wide range of basic and inventive suggestions
                  about how to polish an essential skill: the art
                  of the interview. 
                 
                
								 
                  Eric Nalder, investigative
                  reporter, San Jose Mercury News: 
                   Inner interviewing: As a warm-up (maybe during
                  your morning shower), imagine a successful
                  interview. Reporters who don't believe they
                  will get the interview or the information
                  usually fail. As far as I'm concerned, no one
                  should ever refuse to talk to me. It works.
                  When you approach the subject, appear innocent,
                  friendly, unafraid and curious — not as a
                  hard-boiled, cynical reporter (even if you are
                  one).
                 
                
                  Play like you know: Ask the official
                  why he fired the whistle-blower rather than
                  asking whether he did. The question presumes
                  you already know, even if you don't have it
                  confirmed. They'll start explaining rather than
                  denying.
                 
                
                  Slow motion: When people reach the
                  important part of a story, slow them down so
                  you can get it in Technicolor. Ask where they
                  were standing, what they were doing, what they
                  were wearing, what was the temperature and what
                  were the noises around them.
                 
                
                  Liars: If you know someone is lying,
                  allow the liar to spin the yarn. Don't
                  interrupt except to ask for more detail. Listen
                  and take good notes. When the lie has been
                  fully constructed, go back and logically
                  de-construct it. Don't be impatient. The
                  fabricator is now in a corner. Keep him there
                  until he breaks.
                 
                
                  Use your ears: We talk too much
                  during interviews. Let the other person do the
                  talking. Listen with an open mind.
                 
                
                  Christy George, documentary
                  producer, Oregon Public Broadcasting, and
                  former print reporter and editor: 
                   Before you do your first interview, create a
                  "focus statement" that incorporates the point
                  of your story, suggesting who the characters
                  are, what we're going to see in the story,
                  where the conflict is, the why behind the story
                  and why it's important. This will probably
                  change as you go forward, but it helps as you
                  frame questions.
                 
                
                  Ask open-ended, simple questions
                  such as "Why?" Then wait. Just wait and
                  listen.
                 
                
                  Ask, "How did you feel?" It's a
                  dreaded question, but I find myself asking it
                  all the time in a nice, respectful,
                  public-radio kind of way.
                 
                
                  The best answers are always in the
                  first question and the last question. The first
                  question is when the subject spits out
                  everything he or she has prerehearsed. The last
                  question is important because I keep going
                  until I get something that really pleases
                  me.
                 
                
                  Remember that even extremely nervous
                  interviewees will get over their nervousness if
                  you go on long enough.
                 
                
                  When you walk out of an interview,
                  make a mental checklist about the best answers,
                  the ones you remember the best. This will
                  provide a guide for you once you start logging
                  the tape or going through notes. 
                  
                 
                
                  Tom Meersman, environment
                  reporter, Minneapolis Star
                  Tribune: 
                   Get extra names. Ask each interviewee for
                  suggestions about who else is knowledgeable
                  about the topic. Even if you don't have time to
                  call all of them, the names may be useful in
                  the future. On a recent update story about the
                  lynx in northern Minnesota, I found that many
                  sources from my original story three years
                  earlier had moved on. No problem. I had lots of
                  extra names of other sources. Some turned out
                  to be excellent sources for the update.
                 
                
                  Get paper. During an interview,
                  always ask about letters, e-mails, reports,
                  lawsuits or anything else in the paper trail.
                  An interview may be incomplete, especially if
                  the subject is nervous or intentionally wants
                  to downplay something. Documents may provide
                  more damning evidence or clearer statements of
                  what's at stake.
                 
                
                  Follow through. Some interviewees
                  provide lots of facts and history, including
                  the pros and cons of an issue. That's great for
                  a reporter who's trying to get up to speed
                  quickly. But don't let it end there. Ask
                  questions such as: "Well what do you think
                  about that?" or "How do you interpret
                  that?"
                 
                
                  Push yourself to get one more
                  interview than you think you need, particularly
                  on short-turnaround pieces. Make an extra call
                  or two. It may turn out to be your best
                  interview. It may change the story
                  considerably. 
                  
                 
                
                  Len Ackland, director, Center
                  for Environmental Journalism, University of
                  Colorado: 
                   Interviewing, document research, and
                  observation are the three legs of the reporting
                  stool. Good interviewing involves both of the
                  other legs.
                 
                
                  Always conduct significant
                  interviews in person. A subject's body language
                  and work environment can't be gauged over the
                  phone or via email. Nor can the subject slip
                  you a revealing document during a phone
                  call.
                 
                
                  Do your homework. Research the
                  person and topic. Prepare a list of questions
                  before you call to set up an interview. Be
                  prepared to do an on-the-spot phone interview
                  in case your subject is about to leave for a
                  long trip.
                 
                
                  Tape-record your interviews. When
                  you listen to the interview you will often be
                  amazed, particularly with complex topics, at
                  leads you missed.
                 
                
                  Take notes. Not only is this a
                  backup for technical failure, it also can help
                  you avert a subject's filibustering. With pen
                  and notebook in hand, you can rather politely
                  interrupt and ask for an explanation. Once
                  you've broken the flow you can redirect the
                  conversation to the questions you want
                  answered.
                 
                
                  Jot down your questions and a
                  possible order. This helps you choreograph the
                  interview even though you won't stick to these
                  questions as if they were a rigid script.
                  Maintain flexibility when the interview goes in
                  unexpected directions, but don't forget the
                  core questions you want answered.
                 
                
                  Be stingy in allowing subjects to go
                  "off the record" or "on background." On the
                  record should always be the default.
                 
                 
                Robert McClure is environment
                reporter at the Seattle
                Post-Intelligencer. 
                 
                
                  **Excerpt from SEJournal, Summer
                  2003, available here.
                 
                
                  Back to the top
                 
                 
                
                  Using spreadsheets 
                   It's not that hard and the
                  payoff is huge 
                   By RUSS CLEMINGS 
                  
                 
                
                  First installment of two
                  parts 
                   Computers can seem mysterious, and at times
                  they are, even to those who have spent years
                  working with them. At the same time, though,
                  it's entirely possible to accomplish useful
                  work with a minimum of study by using some
                  simple computer tools.
                 
                
                  In this Bits & Bytes
                  installment, we'll look at how one widely used
                  program, the Microsoft Excel spreadsheet, can
                  help you find trends in a mass of data.
                  Specifically, we will do some simple exercises
                  with California air pollution data. The data we
                  will use can be downloaded on the SEJ website. The
                  instructions that follow are for Windows users
                  with Excel 2000; Excel is also available in
                  other versions and for Macs, but some of the
                  following details may vary.
                 
                
                  The data consists of two tables,
                  "dlygas10.dbf" and "location10. dbf." The
                  latter is a list of air pollution monitors in
                  Fresno County, Calif., and the former is a file
                  of daily air pollution readings from 1980 to
                  2000 for 22 different parameters. You can open
                  both at the same time in Excel by clicking on
                  "File," then "Open," then choosing "dBase files
                  (*.dbf)" from the "Files of type:" drop-down
                  list and, finally, navigating to the files,
                  highlighting them and clicking "Open."
                 
                
                  We won't be doing any serious
                  analysis with the location10. dbf file, but
                  let's look at it. First, if some columns are
                  too narrow to show their contents, you can
                  expand them by highlighting the entire sheet
                  (Ctrl-A) then clicking on "Format," "Column"
                  and "AutoFit Selection." (Here's another Excel
                  hint: If you make a mistake, you can backtrack
                  by clicking on "Edit," then "Undo" or just
                  "Ctrl-Z.")
                 
                
                  Once you've fixed the column width,
                  you can see that each line of this sheet
                  contains detailed information about an
                  individual monitor, including its location by
                  street address and latitude/longitude. The
                  latter would be handy if we wanted to map this
                  data, but that's a subject for another issue.
                  For now, just note the first column, which
                  contains a location code.
                 
                
                  Make a special note of the third
                  from the bottom, no. 3026, which is the World's
                  Single Most Important Air Pollution Monitor,
                  mainly because it is located about two miles
                  from the modest but comfortable Clemings
                  estate.
                 
                
                  Now let's switch over to the
                  dlygas10.dbf file (click on "Window," then on
                  the file name, which should be at the bottom of
                  the menu if you didn't accidentally close the
                  file.) Format the columns in the same manner as
                  the other table: Ctrl-A, then
                  Format/Column/AutoFit Selection.
                 
                
                  The second column contains the
                  location codes that we just saw in the
                  location10.dbf file. Let's extract just the
                  data for location 3026. First, we will have to
                  sort so that all of the data for that monitor
                  is in one place. To do that, just click on
                  "Data," followed by sort, and select "Loc_code"
                  in the "Sort by" box. Then click OK.
                 
                
                  Now, click on the letter "B" at the
                  top of the second column, then click on "Edit"
                  and "Find," type 3026 in the "Find what:" box
                  and click on "Find next." The cursor should go
                  to row 36607 in the spreadsheet.
                 
                
                  Close the find box and click on the
                  row number (36607) at until you have
                  highlighted all of the rows for location 3026.
                  This will take a while; there are almost 4,000
                  of them, but when you're done, your cursor
                  should be on row 40373.
                 
                
                  Now let's mark that data by clicking
                  "Edit" and "Copy" or just "Ctrl-C." A
                  flickering border will appear around the data.
                  We can then copy the data to a new sheet by
                  clicking on "Insert," followed by "Worksheet."
                  Put the cursor on the first cell in the second
                  row of the new sheet and click "Edit" and
                  "Paste" or "Ctrl- V" and our data will appear
                  on the new sheet.
                 
                
                  There's just one problem —
                  there are no column headings. But we can copy
                  them from the other sheet. Just click on the
                  tab labeled "dlygas10.dbf" at the bottom of the
                  screen to go back to our original worksheet.
                  Then hit "Ctrl-Home" to go to the top of the
                  worksheet. Click on the number "1" at the left
                  to highlight the row with the column headings,
                  then hit "Ctrl-C," use the tabs to return to
                  the new worksheet (called "Sheet1"), put the
                  cursor at the top left, in cell A1, and hit
                  "Ctrl-V."
                 
                
                  Now look at the third through fifth
                  columns of data, columns C through E. These
                  contain a date for each reading, with the year,
                  month and day in separate columns. For some of
                  our analysis, we will need to have the date in
                  a single column. We can create a new column
                  that will contain the date, and in doing so, we
                  can introduce a key Excel feature —
                  formulas.
                 
                
                  First, place the cursor anywhere in
                  column F and click on Insert, then Columns.
                  That will create a new blank column F, shifting
                  all of the remaining columns to the right by
                  one space. Give this new column a label by
                  typing "DATE" in cell F1.
                 
                
                  Then, type this string in cell F2
                  and hit the enter key: =DATE(C2,D2,E2)
                 
                
                
                  (Explanation: The "equal" sign tells
                  Excel that this is a formula. DATE() is an
                  Excel function that calculates the data when it
                  is given, in order, the year, month and day,
                  which are in cells C2, D2 and E2
                  respectively.)
                 
                
                  That was easy, but the result
                  doesn't look right. It's a number — 33121
                  — instead of the date that we want.
                  That's because Excel stores a date in the form
                  of a number — specifically, the number of
                  days since Jan. 1, 1900. So Sept. 5, 1990, is
                  exactly 33,121 days after Jan. 1, 1900. (To
                  signify a time as well as a date, Excel uses a
                  decimal, so that noon on Sept. 5, 1990 would be
                  represented as 33121.5.)
                 
                
                  Fortunately, there's an easy way to
                  convert that "serial date" into something more
                  familiar. Just click on cell F2, then on
                  "Format" and "Cells." A dialog box labeled
                  "Format Cells" will appear; click on the tab
                  labelled "Number," then on "Date" in the box
                  labeled "Category." Now, you can select any
                  date style you want from the box labeled
                  "Type." Just click on the one you like best,
                  and then click "OK" to close the dialog. The
                  contents of cell F2 will automatically change
                  to match your choice.
                 
                
                  That takes care of cell F2. But we
                  want to copy the same formula to all the cells
                  in that column. To do so by repeating the above
                  steps would take roughly forever, but luckily
                  that is not necessary. Instead, just click on
                  F2, then position the cursor over the lower
                  right corner of the cell, where a little box
                  appears. When you do this, the cursor will
                  change from a big white plus sign to a skinny
                  black one. When that happens, hold down the
                  left mouse button and drag it down the column a
                  little bit. Then let go.
                 
                
                  Excel will fill in the cells below
                  F2 with the same formula, automatically
                  adjusting the row number as it goes, so that
                  cell F3 is filled with =DATE(C3,D3,E3) and so
                  on. (If you ever want to override this feature,
                  just put dollar signs in front of the cell
                  addresses, like this: =DATE(C$2,D$2,E$2) to
                  lock the formula on a row, =DATE($C2,$D2,$E2)
                  to lock it on a column, or
                  =DATE($C$2,$D$2,$E$2) to lock it on
                  both.)
                 
                
                  You can also copy a formula to a
                  range of cells by using the old reliable
                  copy-and-paste functions. This can make it
                  easier to do when you have a large sheet, like
                  this one. Just put the cursor on cell F2, hit
                  Ctrl-C or Edit/Copy, then hold down the shift
                  key and use "Page Down" to scroll through the
                  entire page selecting the cells in column F.
                  Hit Ctrl-V or Edit/Paste to copy the formula to
                  the selected cells.
                 
                
                  That's almost the end of this
                  lesson. But first, let's perform some analysis
                  on the data using the simple but powerful
                  "pivot table" feature.
                 
                
                  Start by clicking on "Data" and
                  "PivotTable Report." When the "PivotTable
                  Wizard" appears, click "Next," then go down to
                  the bottom of the screen and click on the tab
                  labeled "Sheet1," which is the worksheet we
                  just used, and click "Next" again.
                 
                
                  Now you can drag and drop fields to
                  summarize the data. First, drag the field named
                  "Month" into the box labeled "Row." Then pick
                  up the field labeled "COMAX1HR," which
                  represents the maximum one-hour-average carbon
                  monoxide level for a given day, and drag it
                  into the box labeled "Data." It will change to
                  read "Count of COMAX1HR."
                 
                
                
                  Double-click on it to open a dialog
                  box labeled "PivotTable Field" and click on
                  "Average" in the box labeled "Summarize by,"
                  then click "OK," followed by "Next." Select
                  "New worksheet." Click "Finish." On a new
                  worksheet, Excel will display two columns of
                  data — the month ("1" being January and
                  so on) and the average 1-hour CO value for that
                  month.
                 
                
                  At a glance, you can see that the
                  winter months — November through February
                  — have the highest CO levels.
                 
                
                  Save your work by clicking on "File"
                  and Save," then selecting "Microsoft Excel
                  Workbook (*.xls)" from the "Save as type:"
                  drop-down box, then clicking on "Save."
                  Remember where you're saving this file. Next
                  time we will use the same data in Excel to
                  create graphs and other things that can help
                  pick out trends from masses of data.
                 
                 
                Russell Clemings did a more
                elaborate version of this analysis for the
                Fresno Bee's "Last Gasp" project, which can
                be viewed here. 
                 
                
                  **Excerpt from SEJournal, Summer
                  2003, available here.
                 
                
                  Back to the top
                 
                 
                
                  Using spreadsheets 
                   Graphs reveal otherwise hidden truths 
                   By RUSS CLEMINGS 
                  
                 
                
                  Final installment of two
                  parts 
                  In the first part of this exercise, we imported air pollution data
into Excel 2000, isolated readings for one monitor, manipulated
dates, then used the Pivot Table Wizard to show
that carbon monoxide readings are highest in winter. 
                       
                      
                        This time, we will show how using Excel to create
graphs can help us spot long-term trends that are not readily
apparent from the raw data. 
                       
                      
                        Start by opening the Excel file that we saved at the
end of the last lesson and click on the "Sheet1" tab at the
bottom of the screen. This file has daily readings for 23
different air pollution parameters from 1990 to 2000 for
an air pollution monitor in Clovis, Calif., about two miles
from the modest but comfortable Clemings estate. 
                       
                      
                        This time, instead of carbon monoxide, we will
examine trends for the region's most serious pollutant —
ozone. Two columns in this file (columns "S" and "T")
contain ozone readings. The first, labeled OZMAX1HR,
has the highest ozone reading for any one-hour period in
each day. The second, OZMAX8HR, has the same data
averaged over eight hours rather than one hour. Both are
important because they measure, respectively, short-term and
long-term exposures to this troublesome pollutant. 
                       
                      
                        One question that might be asked about this data is whether
ozone levels by either measure are rising, falling or remaining
steady. But it's almost impossible to answer that question just by
scanning the data. It's just a jumble of numbers. Even if you
examined the entire file from top to bottom, it would be impossible
to figure out the trend. 
                       
                      
                        You can use the Excel Chart Wizard to create a line graph
for the date and one-hour ozone levels. To create the chart, first
make a copy of the sheet by going to the Menu Bar and clicking
on "Edit," "Move or Copy Sheet," "Create a Copy" and "OK." 
                       
                      
                        Now, let's delete some columns. We'll need the dates,
which are in column "F," and the one-hour ozone data, which
is in columns "S," but we can delete everything in
between. Click on the letter "G" at the top of column
"G," then hold down the "Shift" key and use the right
arrow to select all of the columns from "G" to "R."
Click on "Edit" and "Delete" to get rid of those columns. 
                       
                      
                        Now place the cursor in cell F1, hold down the "Shift" key
and use the right arrow and "Page Down" keys to define a block
from F1 to G3768. This is the data we will be using in the graph.
Go to the very top of the screen and click on the "Chart Wizard"
icon, which looks like a 3-D chart with columns of blue, yellow
and red. If the icon is not visible, go to the menu bar and click on
"View," "Toolbars" and "Standard," and it should pop right up. 
                       
                      
                        After you click the "Chart Wizard" icon, click on "Line"
under "Chart Type," then click "Next" three times. Then, in step
4 of the Chart Wizard, click "As new sheet," followed by
"Finish." Your chart will appear on a new worksheet. 
                       
                      
                        If you eyeball this graph, it looks as if the summertime peaks
are edging upward. But it's hard to say for sure. Besides, it's not
just the peaks that we're worried about. There are a whole lot of
values in the middle of this chart that are high enough to cause
problems for the most sensitive people, and it's not at all clear
which way those values are going. 
                       
                      
                        What we need is a way to boil down these peaks and valleys
to a long-term trend. 
                       
                      
                        Here's one way to do that: A 365-day (or annual) moving
average. It's not too hard to explain — for each day, it's just the
average of the past year's daily values. That's why it's called a
"moving" average. If today is June 5, 2003, then the 365-day moving
average for today is the average of all daily values from June
6, 2002, through today. Tomorrow's 365-day moving
average, in turn, would be the average of daily values
from June 7, 2002, through June 6, 2003. 
                       
                      
                        Here's how you write a formula to get that from
Excel. First, go back to your data sheet — it's probably
called "Sheet1 (2)" — and insert a new column by
placing your cursor on cell H1 and clicking "Insert"
and "Columns." Then give the new column a name in
cell H1, such as "OZAVG." 
                       
                      
                        We can't compute the 365-day average until we
have 365 days of data, so scroll down to the 365th day (which is
in row 366; since row 1 has the column names) and type this formula:
=AVERAGE(G2:G366). Hit return. Then select that cell
(Ctrl-C or "Edit/Copy") and, while holding down the "Shift" key,
use "Page Down" to select the rest of the column, followed by
Ctrl-V or "Edit/Paste" to copy the formula down to the bottom. 
                       
                      
                        Now, let's go back to the chart (Chart1) and update it. First,
right-click anywhere in a blank area of the chart and click
"Source Data," then click on the "Series" tab. Go to the box
labeled "Name" and replace what's there with a label for our new
line, such as "Ozone average." Then, in the box labeled "Values,"
carefully edit the cell addresses so that they refer to
$H$366:$H$3768 instead of $G$2:$G$3768. Click OK. 
                       
                      
                        The resulting chart does a good job of smoothing out the data
to show a long-term trend. With this graph, and an explanation of
what a 365-day moving average is, we can say with some confidence
that the 1990s saw one-hour daily ozone peaks edge
upward in Clovis. 
                       
                      
                        At this point in our reporting, we are ready for quality control.
When we did this in real life for The Fresno Bee project
"Last Gasp," we showed our graphs to various experts at the state
and local air pollution control agencies. We also explained how
we did the analysis and asked for their comments on it. 
                       
                      
                        All agreed that the 365-day moving average was a valid
way to show the long-term trend. But one expert at the Air
Resources Board went a step further. He encouraged us
to throw out the winter values and look only at the summer
data. 
                       
                      
                        His reasoning: Although no one knows for sure, it's
likely that very low levels of ozone are not a health
threat. The state's one-hour ozone standard of 0.09 parts
per million is exceeded regularly in the summer. But in
winter, typical levels are far less. And an increase from
0.02 to 0.03 is clearly not as important as an increase
from 0.12 to 0.13. Yet our 365-day moving average
would regard them both as important. 
                       
                      
                        The ARB expert suggested a number of alternative
approaches. We chose one that was doubly elegant,
being both easy to calculate and easy to explain. For
each year, we calculated and plotted just one value —
the average daily peak for the summer smog season,
May 1 through October 31. 
                       
                      
                        Here's how to do that: Go back to the data sheet —
Sheet1 (2) — and put the cursor on A1, then add two
new columns (click Insert/Columns twice). Put the label "Year"
in A1 and "Average" in B1. Then, type the years 1991 through
2000 in cells A2 through A11. 
                       
                      
                        Now use the AVERAGE() function to summarize the values
from May 1 to October 31 in each year. The simplest way to do this
is to look up the appropriate cell references and type them by hand.
So in B2, we need to type
=AVERAGE(I238:I421),
in B3 we type =AVERAGE(
I604:I787) and so on.
After that's all done, select
cells B1 through B11 and
click the "Chart Wizard"
icon again. Click "Line
chart" and "Next," then
click on the "Series" tab. 
                       
                      
                        Click in the box
labeled "Values" and hit
Ctrl-C to copy its contents
into the cut-and-paste
buffer. Then click in the
box labeled "Category (X)
axis labels" and hit Ctrl-V
to paste from the buffer.
Use the mouse (not the
arrow keys) to change the
cells references $B$2:$B$11 to $A$2:$A$11. Then click "Next"
twice, select "As new sheet" and click "Finish." 
                       
                      
                        The resulting graph gives you a clear picture of the long term
trend, which is static at best and may be rising. When we
did a similar chart for "Last Gasp," we added two more years of
data and were able to show
a distinct upward trend
that contrasted sharply
with trends at monitoring
stations in southern
California. 
                       
                      
                        The result of that
analysis became a central
point of our stories: During
the 1990s, smog in the San
Joaquin Valley had become
worse than in Los Angeles.
It was a point that we
couldn't have made, at
least not as convincingly,
without the data analysis.
                 
                 
                Russell Clemings did a more
                elaborate version of this analysis for the
                Fresno Bee's "Last Gasp" project, which can
                be viewed here. 
                 
                
                  **Excerpt from the new
                   issue of SEJournal, Fall
                  2003, available here. For information on how to join
                  SEJ, including the benefits of membership,
                  click here.
                 
                
                  Back to the top
                 
                 
                
                  OK, so you can't write. That
                  shouldn't stop you. 
                   By MICHAEL MANSUR 
                  
                 
                
                  You've reported the basics of a
                  great story. So you plop in front of a
                  computer, ready to write something. And this
                  question pops into your head: What now?
                 
                
                  Sure, most reporters know how
                  crucial it is to write well. But many seldom
                  take the time necessary to study it. They don't
                  think well enough about the writing
                  task at hand, the type of story they are about
                  to craft.
                 
                
                  Too often, they fake it. They employ
                  some florid language, an adverb, a scene, a
                  special phrasing. They look for a descriptive
                  anecdotal lede. But they've failed to take time
                  to think about their story as they report. In
                  the end, a lot of good reporting may be
                  wasted.
                 
                
                  So here's a few of my own tips,
                  gathered over 20 years of writing, reporting
                  and studying how successful journalists convey
                  what they learn in their reporting.
                 
                
                  RULE ONE: Be assured that you
                  can't write.
                 
                
                  Writing isn't innate. Great writers
                  are not born. (Even if they are, there must be
                  only one in a billion. So why bet on that?)
                  Some may be given a little bit more to work
                  with up front. But successful journalists learn
                  to write. And that learning comes only with
                  hours and hours of study and practice.
                 
                
                  Much of that hard work involves what
                  old-time editors would call "shoe leather"
                  reporting. You can't describe a scene —
                  making it vivid to a reader — unless
                  you're there. You can't really get a subject in
                  a story to trust you unless you look him or her
                  in the eye. You can't earn that
                  "fly-on-the-wall" view of a person's world
                  until you spend hours with the person.
                 
                
                  More hard work involves the craft of
                  writing. Outlining, transcribing notes,
                  studying successful stories or writers, reading
                  as much as you can — including those
                  how-to books. Some even find that typing a
                  story you love, every word of it, can somehow
                  bring rewards.
                 
                
                  Don't be discouraged when writing
                  doesn't come easily, especially in a first
                  draft. Expect it. Count on it. Then deal with
                  it.
                 
                
                  Only journalistic "reports" —
                  the daily story coming out of a defined event,
                  such as a press conference or a meeting —
                  should be expected to be very clear or readable
                  on first draft. Everything else must be revised
                  until you're sure it's perfect. Then revise it
                  again. Just for fun: Experiment with dropping
                  each word from a sentence to see if you really
                  need it.
                 
                
                  Think of learning to write as
                  learning to be a finish carpenter. They aren't
                  born, either. Over time, with enough practice
                  and experience, some tasks come easily. But on
                  the really fine jobs, the jobs that they'll be
                  proud to claim later, time and careful,
                  methodical work are still required. And often
                  they'll have to throw out a chunk of work and
                  do it all over.
                 
                
                  RULE TWO: Determine what kind
                  of story you are writing.
                 
                
                  This is not to say you should have
                  some pre-formed idea of what a story is. In
                  reporting news that sort of preconception would
                  obviously be a grave sin.
                 
                
                  But think about the type of story
                  you will probably write as the result of your
                  reporting. And while you're reporting, think
                  about whether the story form you first thought
                  of still fits. If you're covering an EPA
                  announcement about air quality in your
                  community, know that this will be a
                  report.
                 
                
                  A report is the old reverse-pyramid
                  style of story that you see by the dozens in
                  the AP dailies. They begin with the
                  important news at the top, an explanation of
                  significance up high, how it occurred and other
                  details, peppering it along the way with a few
                  quotes.
                 
                
                  Reports are not "stories" —
                  pieces that today are more commonly referred to
                  as "narratives." They delve deeply into an
                  event or, more commonly, a person's struggle.
                  The bulk of the story often hinges on a
                  chronological structure.
                 
                
                  Jon Franklin, two-time Pulitzer
                  winner and author of the book "Writing for
                  Story," describes most stories as fitting this
                  form: A sympathetic character meets an obstacle
                  and overcomes it.
                 
                
                  Think Cinderella. Think Pinocchio.
                  Think Bilbo Baggins.
                 
                
                  For environment writers, think "A
                  Civil Action."
                 
                
                  Narratives, of course, like an
                  investigative home-run, are a goal. They come
                  rarely for most of us slight infielders. Most
                  often we find the time and material only to
                  write other forms of nonreports. I like to
                  think of these as "news features."
                 
                
                  Usually, they have some news hook
                  — a person in the news, an event, a
                  place. And we find some interesting way to tell
                  those stories, using anecdote, quotes and
                  painting scenes. Scenes are moments recreated
                  that make the person, event or place stand out.
                  I find they are often the moments we tell
                  friends about later over beers or dinner. So
                  take the reader to a moment or a place they
                  haven't been, somewhere they wouldn't know to
                  go. Strive for the interesting.
                 
                
                  A standard form for telling many
                  stories — all types of features,
                  including narratives — is to start in the
                  middle of the subject's life: in media
                  res, to use the Latin. Then soon after
                  that scene, step back in time to introduce the
                  characters more clearly. The story then often
                  picks up naturally from its chronological
                  beginning, following it over time back to the
                  moment where the written story began. It's a
                  good, easy form with which to start a first
                  draft.
                 
                
                  RULE THREE: Know home.
                 
                
                  Wherever you write, know that place.
                  As the great St. Petersburg Times
                  feature writer Jeff Klinkenberg, author of
                  "Dispatches from the Land of Flowers,"
                  explains: Too few people, and that includes us
                  writers, don't know their homes. They don't
                  even know the trees in their backyards.
                 
                
                  It's crucial, especially for a
                  nature writer or environment beat reporter, to
                  learn his or her place.
                 
                
                  What are the trees in your
                  backyard? Which are native? What natural
                  elements shape your place? In my home, it's the
                  Missouri River. How was it formed? Who were its
                  first discoverers? What were its early
                  creatures?
                 
                
                  "Ideas of place give us the
                  rudiments of narration: a story, its teller,
                  and a setting," writes William Howarth, editor
                  of The John McPhee Reader. "Without
                  some 'sense of place' we could not describe,
                  relate, read or write."
                 
                
                  Even in your own home, you can go on
                  journeys. Take readers out with a person who
                  knows your place, a creature who lives there or
                  a problem that mars it from being better. When
                  you go — again, it's most important to be
                  there — soak it in.
                 
                
                  For certain, read the writers of
                  your area. Who best captures the people and
                  place? For my home, it's Richard Rhodes, Calvin
                  Trillin, Evan Connell, William Least
                  Heat-Moon.
                 
                
                  RULE FOUR: Find the telling
                  details and show them.
                 
                
                  Henry David Thoreau wrote that all
                  things should be seen in the morning with the
                  dew on them, with early-opened eyes. Try to
                  look anew at your place. When you go out with
                  experts, ask them simple questions — or
                  even dumb questions — about the place or
                  the subject of your story. It gets them
                  explaining the basics, thinking anew about the
                  subject.
                 
                
                  Get the main character — the
                  protagonist of your story — to explain
                  her dreams, her motives, her fears, her
                  problems. Klinkenberg suggests to ask them
                  about their "sacred places."
                 
                
                  Don't write pretty. Instead of
                  characterizing a moment: "It was frightening."
                  Describe what actually happened: "Fagin entered
                  the room, eyes bugged wide. 'My God,' he
                  screamed. And he ran."
                 
                
                  What did you see? What did you hear?
                  How did it smell?
                 
                
                  Don't write that it was "stunningly
                  hot." Write that "workers dripped sweat,
                  lounged under shade trees and slurped water
                  from a thin garden hose."
                 
                
                  Here's the opening to a first draft
                  I wrote of a series of stories on William Least
                  Heat-Moon's attempt to cross America by
                  boat.
                 
                
                  ABOARD THE NIKAWA — Under
                  a menacing sky, trees litter the rising
                  Missouri River like bodies on a bombed-out
                  battlefield. It's not a good day to be on the
                  river.
                  
                   
                  
                    But writer and adventurer
                    William Least Heat-Moon plows
                    ahead.
                   
                  
                    It's the 27th day of his
                    journey across America by
                    boat...
                   
                 
                 Here's how it ran after several revisions: 
                
                  ABOARD THE NIKAWA — The sky is a mass
                  of angry slate-gray clouds. Rain splatters
                  against the windshield. Writer and adventurer
                  William Least Heat-Moon squints to see the
                  river as his boat, the Nikawa, motors west
                  against the current and toward Kansas
                  City.  
                  
                   
                  
                    The Missouri River is as mean
                    as the sky. Its current is swift, rolling at
                    8 to 10 mph. The river rises and spreads,
                    covering boat ramps, telephone booths and
                    parking lots. It has ripped big trees from
                    its banks — root balls, limbs and all.
                    Once-tall cottonwoods cruise downstream like
                    submarines on patrol, their limbs waving in
                    the wind like periscopes. Wet-black branches
                    the size of a man's leg hurtle past the
                    Nikawa like torpedoes.
                   
                  
                    It's the 27th day of
                    Heat-Moon's journey across America by boat.
                    He has pushed 76 miles up the Missouri from
                    the river's mouth, just north of St. Louis.
                    His timing is lousy.
                   
                
                 There's a lot more action in the revised story.
                Sentences are punchier, mostly because I'm
                describing exactly what I see, not characterizing
                it. And "his timing is lousy" has more effect
                because it comes at the end of a long sentence,
                not early, as it did in the first draft.
                
                 
                
                  To help you find telling details and
                  quotes, I suggest two practical things. When
                  you're in the field reporting with a character,
                  take a tape recorder. You can't take good notes
                  while you're paddling in a canoe or hiking
                  along a ridge. But it's at such moments that
                  important conversations can occur.
                 
                
                  Heat-Moon taught me another neat
                  trick — even neater now in the world of
                  digital cameras. He snapped pictures of
                  important people and places as he reported.
                  Later, he'd spread out the pictures of the
                  scene that he was writing about. He told me
                  that the feelings that he had experienced
                  earlier would come back. Often he would
                  remember more details, words spoken or even a
                  smell.
                 
                
                  It worked for me as well. I also
                  realized that I often spotted in photos details
                  I had never noted.
                 
                
                  In feature stories, consider sharing
                  an early draft with the subject. I've found
                  that more telling details, stories and moments
                  can come from the subject reading your first
                  impressions.
                 
                
                  That brings us to the final rule.
                  And it deserves no explanation.
                 
                
                  Have passion.
                 
                
                 
                 
                Michael Mansur is editor of
                the SEJournal and a writer for The
                Kansas City Star. 
                 
                
                  **Excerpt from SEJournal, Summer
                  2003, available here.
                 
                
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